Basic tasks in Project

Project Online Professional or Project Online Premium: If you have a subscription to one of the cloud-based solutions of Project you won’t see an option to install it unless you have an assigned license. If you’re the Microsoft admin responsible for assigning licenses, see Assign licenses to users. Note: Project Online Essentials doesn’t include a desktop version of Project so no installation is required.

Project Standard or Project Professional: If you have one of these non-subscription versions you should have a received a product key with your purchase. Redeeming your key links your account with the Project app and you only have to do this once. The same Office install steps apply to stand-alone versions of Project purchased through the Workplace Discount Program.

Volume license versions : IT departments might use a different method to install volume license editions of Project throughout their organization. Talk to your IT department for installation help. Third-party seller : You bought Project from a third-party and you’re having problems with the product key.

Go to www. Sign in with the account you associated with this version of Project. This account can be a Microsoft account used with non-subscription versions , or work or school account used with subscription versions.

Forgot your account details? See I forgot the account I use with Office. After signing in, follow the steps below for your subscription or non-subscription version of Project. Project Standard or Professional Non-subscription version. If you have multiple Office products you may have to scroll through the list of your owned products, or if you have an Microsoft subscription, in the header, select Services and subscriptions which lists all the Microsoft products you own. Tip: To install Project in a different language, or to install the bit version, select the link Other options.

Choose the language and bit version you want, and then select Install. Project Online Premium or Professional Subscription version.

If you set a different start page, go to admin. Under Software, select Project. Choose the language and the bit version you want, then select Install. To install bit , under Version , select Advanced , choose bit , and then select Install.

There are many versions available, but many of the steps will translate well among them. This MS Project tutorial will cover the basic features that are found in most versions. Microsoft Project includes features to set up projects and run automated reports based on progress, budget, and time tracking. With it, you can set up timelines, add and schedule tasks, set up dependencies, add resources, and track progress.

Discover how these two tools compare across six key factors, including: user experience, shareability, reporting, automation, integrations, and price. Watch the full comparison video. To create a timeline in Microsoft Project, create a list of tasks with start and end dates for each. Then, add those tasks to the timeline.

While building the list, try to prioritize them in the order they need to be completed. Add Start and Finish Dates to Each Task To enter start and end dates, click the Start cell that corresponds to the first task and enter a date if you click the down arrow in the cell, a calendar will appear and you can use that to select a date.

Then tab over to the Finish row and enter an end date. Microsoft will automatically enter the amount of time it will take to complete the task in the Duration row. Add Tasks to the Timeline To add tasks to the Timeline, click the View tab and click the Timeline bar that appears above the task list. Then right-click on a Task cell and choose Add to Timeline from the list and click it to add the task to the timeline. Tip: You can select all tasks in the list and then right-click on the mouse and select Add to Timeline to add all the tasks simultaneously.

Set up resources in Microsoft Project through the Resource tab in your project. Use this tab to establish the people, or resources, that will be assigned to tasks on your timeline. The Resource Sheet will appear on the screen. Once your resources are added to the project, you can easily view who is available to take on the task based on their workload, and manage how much time each team member will spend on tasks in the Resource Management view.

Once you have created a timeline and set up your resources in Microsoft Project, use the Gantt chart view to assign tasks. One benefit of MS Project is that it can calculate the time it will take a person to complete a task based on their availability. If an important part of the project needs to be done quickly, you can assign multiple people and the program will estimate the time needed to complete the task accordingly.

This also alerts the people assigned to the project to the time that is required of them. Click the Gantt chart icon in top left corner of the window. Open the Task Form You should still be in the View tab. Click the Details box in the ribbon. The Task Form should appear on the lower half of the screen. Click the box under Resource Name and choose a resource from the drop-down menu.

Then click OK. You can add another person to the same task by clicking the area under Resource Name and choosing the name you want.

Click OK. As you assign tasks, the amount of time will be added to the Gantt chart. Note: Clicking the Next button located on the right side of the OK button will load the next task in the Gantt chart. In the Task Views group or Resource Views group, click the view that you want to use. Need some help choosing the right view of your project? Printing a view or report in Project is similar to printing in other Office programs:.

Getting only the specific project information you want to share with your stakeholders into your printout can involve some prep work before you hit the print button:. Prepare a view for printing. Prepare a report for printing. How are schedules calculated? How do I change the working days for a project? How can I show the critical path? What do the symbols next to my task mean? What are some ways to save a Project file? Get Started. Project Desktop.

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As you assign tasks, the amount of time will be added to the Gantt chart. To create a timeline in Microsoft Project, create a list of tasks with start and end dates for each.